View Applicant Communication via Mass Email
Table of Contents
Applicant Communication via Mass Email
Mass Email From a Search
Once a search is conducted and results obtained, the BrightMove user can contact multiple candidates by sending them a mass email. Just below the “Submit” key at the top of the search result screen, there is a “Select All” option. To send an email to every person whose record is displayed on the Search Results Screen, click “Select all”. To pick and choose the applicants to send an email to, click inside of the check box to the left of each candidate that you would like to send an email to.
Next, go to the menu showing at the top right of the search results that says “Choose Action for List”. Click the down arrow in the right side of this box, and you will see an Option that says “Send Email”. Just below that, you will see “Blank Email” listed and you will also see any email templates that you have created listed by title. To send a new email (not a template), click the “Blank Email” option and click the “Submit” key at the top of your search result list. The “Compose Email” screen will be displayed. Compose your email and click on the “Submit” key at the bottom of the compose email screen. The email that you just typed will be sent to each applicant that you selected.
To send a template that has been previously created, simply highlight that template name instead of choosing “Blank Email” from the drop down menu. You will see the compose email screen with the template text. Click the “submit” key at the bottom of the compose email screen, and your template will be sent to each applicant that you selected. You will receive a confirmation of your mass email listing each recipient the email was sent to in your Outlook email account. The email will also show in each Applicant Profile under the “Activities” section.
Mass Email from the Requirement Profile Page
To send an email to a list of applicants who have applied to a particular position, first navigate to the appropriate requirement profile page. In the “Submittals” section of the Requirement Profile screen you will see the names of each applicant who has applied to or been put in the requirement. Just above the list of applicants, you should see an option that says “Select All”. To send an email to every single applicant that you see in the submittals section of the page, click inside this box. To pick and choose who to send an email to, use the mouse to put a check mark in the box to the left of the applicant’s name.
Next, go to the drop down menu that appears just above the list of applicants to the right, and select “bank email” or select the template that you would like to send to the applicant. Once you have selected either blank email or a template, the compose email screen will appear. If you are composing an email from scratch, type the email in the provided window and then click the submit key at the bottom of the compose email screen. The email will be sent to the applicants that you selected, and will show in the activity section of each applicant’s profile as a sent email.
If you have chosen to send a template, make sure everything appears as you would like it to on the compose email screen and then click the submit key at the bottom of the compose email screen. The template will be sent to the applicants that you selected, and will be recorded in the activity section of each applicant’s profile.
Attachements
How to attach a job description to a mass email
At the bottom of the Compose Email screen, there is a box that lists each open job requirement that is stored in BrightMove for your company. After you have composed your email message, select the job title from the list that correlates with the description you would like to send to the candidate. Click on the “Submit” button at the bottom of the Compose Email screen. The job description will be sent to the candidates as an attachment. A record of this activity will be stored in the candidate profile. You will also receive a confirmation email telling you that your mass email was sent and which applicants it was sent to.
Category:Applicant
Category:Applicant Communication